Create and publish events from Tightknit Studio or Slack, and let non-Admins draft or publish events through Groups and Permission Sets.
Creating an event is a great way to engage your community and share important information.
Events can be published on the community site and in select Slack channels.
By default, only Admins can create events. If you would like to allow
non-Admins to create events, you can do so by adding users to a
Group which is assigned a Permission
Set with Manage & Draft Events (drafts go
through admin approval) or Manage & Publish Events (publish directly
without approval) enabled.
Go to Events under Engagement. The table shows every event with its status, date, and registration count.
The Events page in Studio
Click Create event. The wizard has four steps, and you can move back and forth between them before creating the event.
The Details step of the create-event wizard in Studio
1
Details
Title - The event name. Required.
Description - What the event is about, the agenda, and who should come.
Location - Where it happens, for in-person or hybrid events.
Event link - The join URL, such as a Zoom or Meet link.
Cover image - Shown on the event announcement and on your site. JPEG, PNG, or GIF, max 4 MB and 2000px; recommended 1280 × 720 px (16:9). A Canva template is linked from the field.
Tags - Categorize the event so members can filter for it. See Tags.
2
Schedule
Starts / Ends - Times are in your local timezone.
Show end time - Display the end time on the event announcement.
Reminders - Remind registrants before the event starts. Choose any of 2 minutes, 10 minutes, 1 hour, 1 day, and 1 week before.
Reminders are reset whenever the event is edited. If you edit an event after members have registered, check the reminder selection before saving.
The Schedule step of the create-event wizard in Studio
3
People
Hosts - Members hosting this event.
Speakers - Members speaking at this event.
External speakers - Speakers who aren’t in your Slack workspace, entered as free text.
4
Sharing
Announce in Slack channel - The channel the event announcement posts to.
Unlisted - Only members with the link, or in the selected channel, can see the event.
Publish to site - Show the event on your community site.
Registration button - Let members register for the event.
Use event link for registration - Send members to the event link instead of registering in-app. See Event registration.
Public guest list - Let members see who else has registered.
Enable webhooks - Send event payloads (registrations, event ended) to your subscribed webhooks.
Webhook custom metadata - Included in event webhook payloads when webhooks are enabled. Typically the event’s ID in a third-party system, which is how you match a Tightknit event to a Zoom or Luma one.
Editing an event works the same way: open it from the Events table and the same four steps appear. Changes to a published event update its Slack announcements automatically, as described under Manage Events.
Use the global shortcut /events to open the Events modal. The shortcut option will appear as you type /events into any conversation message.
Using the /events shortcut in Slack
From here, press the + Create New Event button.
If you do not see the + Create New Event button, you may not have the proper
permissions to create events. Please contact your admin for more information.
2
Add Event Details
In Slack: Create event form
This is where you will add the details of your event.
Title: The title of the event.
Hosts: The host(s) of the event.
Speakers: The speaker(s) of the event (internal Slack users).
External Speakers: The speaker(s) of the event that are external to Slack.
Start Date: The start date and time of the event.
End Date: The end date and time of the event.
Link: A relevant link for the event. Must be a proper https:// URL. If the Link is not provided, you must provide the Location instead.
Location: The location or address of the event. If the Location is not provided, you must provide the Link instead.
Description (optional): A brief description of the event.
3
Upload Event Image
You can upload a cover image for the event that will be displayed in the announcement message and in the event lists. The recommended dimensions depend on your community’s event cover shape branding setting: 1280 × 720 px (16:9) for wide, or 1080 × 1080 px (1:1) for square. Other ratios are center-cropped to fit the configured shape.
4
Registration Settings
If guests are allowed to register for your event, you can configure the settings here. For a more in-depth guide to these settings, see Event Registration.
5
Publish Settings
Within the Publish Settings, you will designate the privacy and audience settings of the event. The Privacy Level determines which users in the Slack workspace can discover or access the event:
Public: accessible by all users in the workspace, via the Events List panel
Unlisted: accessible only by members of the selected channel(s). Certain users will still see unlisted events in the Events List panel (read more).
You will select the Slack channel(s) that will receive the event announcement. You may select up to 10 channels.You may also choose to make the event publicly shared on the community site. The event will appear in the Events list as well as on the Feed page for any Feeds that are connected to your selected Slack channels.
Here is an example event on the community site:
Events list page on the community site
Event detail page on the community site
6
Save Draft and Preview
When you have completed the event information, press the “Save and Preview”. A draft of your event will automatically be saved, and it is safe to close the modal.
You can always come back to work on this event later if you exit the modal. Once you are ready to publish your event, open the Events panel and navigate to My Drafts.
On the overflow menu, you’ll see the option to submit your event.
If you are an admin or have the Manage & Publish Events permission, you’ll see the option to “Publish Event”.
If you have the Manage & Draft Events permission (without publish), you will see a “Submit for Approval” option.
7
Approve Event (Admin Only)
If you only have the Manage & Draft Events permission, you will first need an admin to approve your event before it is published. Once approved, the event will be published to the channels you selected.If you are an admin, you will see the events awaiting approval under the “Needs Approval” dropdown selection. If you go to the overflow menu, you can approve the event which will publish it immediately.You will also receive notifications for the approval requests in your Tightknit Hub channel, from which you can directly approve and publish the event, edit the event, or DM the event creator for clarifications.
When you provide a Luma URL, like https://lu.ma/event/evt-XYZ123, for the Event Link of a Tightknit event, we provide an integrated 1-click registration experience within the Event Page on the community site.
Luma integration on the event page
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