Creating an event is a great way to engage your community and share important information.
Events can be published on the community site and in select Slack channels.
By default, only Admins can create events. If you would like to allow
non-Admins to create events, you can do so by adding users to a
Group which is assigned a Permission
Set with Manage & Draft Events (drafts go
through admin approval) or Manage & Publish Events (publish directly
without approval) enabled.
You can access events by clicking the Events button under the Events module in your Tightknit app home.
Use the global shortcut /events to open to the Events modal. The shortcut option will appear as you type /events into any conversation message.
Using the /events shortcut in Slack
From here, press the + Create New Event button.
If you do not see the + Create New Event button, you may not have the proper
permissions to create events. Please contact your admin for more information.
2
Add Event Details
Create event form in Slack
This is where you will add the details of your event.
Title: The title of the event.
Hosts: The host(s) of the event.
Speakers: The speaker(s) of the event (internal Slack users).
External Speakers: The speaker(s) of the event that are external to Slack.
Start Date: The start date and time of the event.
End Date: The end date and time of the event.
Link: A relevant link for the event. Must be a proper https:// URL. If the Link is not provided, you must provide the Location instead.
Location: The location or address of the event. If the Location is not provided, you must provide the Link instead.
Description (optional): A brief description of the event.
3
Upload Event Image
You can upload a cover image for the event that will be displayed in the announcement message and in the event lists. For best results, use an image with 16:9 aspect ratio (recommended dimensions 1280 x 720 px).
4
Registration Settings
If guests are allowed to register for your event, you can configure the settings here. For a more in-depth guide to these settings, see Event Registration.
5
Publish Settings
Within the Publish Settings, you will designate the privacy and audience settings of the event. The Privacy Level determines which users in the Slack workspace can discover or access the event:
Public: accessible by all users in the workspace, via the Events List panel
Unlisted: accessible only by members of the selected channel(s). Certain users will still see unlisted events in the Events List panel (read more).
You will select the Slack channel(s) that will receive the event announcement. You may select up to 10 channels.You may also choose to make the event publicly shared on the community site. The event will appear in the Events list as well as on the Feed page for any Feeds that are connected to your selected Slack channels.
Here is an example event on the community site:
Events list page on the community site
Event detail page on the community site
6
Save Draft and Preview
When you have completed the event information, press the “Save and Preview”. A draft of your event will automatically be saved, and it is safe to close the modal.
You can always come back to work on this event later if you exit the modal. Once you are ready to publish your event, open the Events panel and navigate to My Drafts.
On the overflow menu, you’ll see the option to submit your event.
If you are an admin or have the Manage & Publish Events permission, you’ll see the option to “Publish Event”.
If you have the Manage & Draft Events permission (without publish), you will see a “Submit for Approval” option.
7
Approve Event (Admin Only)
If you only have the Manage & Draft Events permission, you will first need an admin to approve your event before it is published. Once approved, the event will be published to the channels you selected.If you are an admin, you will see the events awaiting approval under the “Needs Approval” dropdown selection. If you go to the overflow menu, you can approve the event which will publish it immediately.You will also receive notifications for the approval requests in your Tightknit Hub channel, from which you can directly approve and publish the event, edit the event, or DM the event creator for clarifications.
When you provide a Luma URL, like https://lu.ma/event/evt-XYZ123, for the Event Link of a Tightknit event, we provide an integrated 1-click registration experience within the Event Page on the community site.
